Frequently Asked Questions


What are the benefits to contributing my research to Scholarly Commons?

Including your work in an Open Access repository like Scholarly Commons greatly increases the visibility of your scholarship. It also helps others to learn about the research Susquehanna faculty and students are doing.

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Who may deposit an article or other material?

Faculty and staff from any department or office at SU may add their creative or scholarly work to Scholarly Commons. Peer-reviewed or other high quality student work is also welcome, including work presented at Senior Scholars Day or other conferences.

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May I post a reprint from a journal?

It depends on what the journal allows, which is usually specified in your author's agreement with that journal. If it would not violate copyright to post the reprint on your repository site, we will do so. If you don't have a copy of your author's agreement, contact the Library and we can help you find out whether the publisher will allow you to self-archive your work in Scholarly Commons.

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Why do you need my preprints or postprints?

Some publishers allow authors to submit the final published version of their paper in an institutional repository like Scholarly Commons, but many others only allow earlier versions of your paper, such as your author's accepted manuscript (also known as a postprint), to be made openly available through your institutional repository.

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What is the difference between preprints, postprints, author's accepted manuscript and publisher's version of an article?

There are three primary versions of a scholarly article:

  • Preprint: the original version of your article that you wrote and submitted to the journal.
    • Other terms: Author's Original Manuscript (AOM), Author's Original (AO), Submitted Version
  • Postprint: the version of your article after peer-review but before the final publisher formatting. It should NOT look like the final version. It is typically a Word document.
    • Other terms: Accepted Manuscript, Author's Accepted Manuscript, AM
  • Final version: the final, published version of your article with all of the publisher formatting. It will likely contain headers, footers, page numbers, typesetting, etc.
    • Other terms: Version of Record (VoR), Published Version, Published Article, Final Version, Final Published Version, Publisher PDF
    Source: University of Pennsylvania, ScholarlyCommons FAQ

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Can I post related files (sound clips, data sets, etc.) alongside the published article?

Yes. The bepress system refers to these supplementary items as Associated Files. You will be prompted to submit Associated Files when you upload your submissions. The name of the files you upload will appear on the web site along with your short description of it. Viewers must have the necessary software to open your files.

Please be sure that there are no permissions issues related to use of the associated material. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted.

Also note that where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself and not posted just as associated files.

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How can I submit a multi-part file, such as multiple chapters for a book?

Combine all the sections together as one Microsoft Word file or PDF file and submit that.

To make one PDF file from multiple files, open the first PDF file, then choose Document>Insert Pages from Acrobat's menus to insert the second file (indicate it should go after the last page of the first file), and repeat for all documents. The result will be one compound PDF file which may then be submitted.

If you feel that the one large PDF file might be too large for some people to download, we suggest that you submit the consolidated file as the full text of the article, and then upload the separate chapters or sections of the document as Associated Files. These files will appear on the web page alongside the complete document. For more information about uploading associated files, see below.